10.03 Secretary-Treasurer

The Secretary-Treasurer shall act under the direction of the President and perform such duties as may be assigned by the President or the National Executive Board. The Secretary-Treasurer shall hold no other office in the Union, except where the National Executive Board has taken action to combine two or more officers positions, and shall not be engaged in any other employment. The Secretary-Treasurer shall receive the annual salary as set forth in Article 10.09 established for the office by the Convention and shall:

10.03.01 Act as financial officer of the National Union, receive the income of the National Union and collect all monies due the National Union and deposit all funds of the National Union in its name in depositories and in conjunction with the President, establish an investment policy for such funds. Such depositories and investment policy shall be subject to approval by the National Executive Board.

10.03.02 Have custody of the financial books, records, and documents of the Union and keep correct account of all financial transactions of the National Union.

10.03.03 Countersign all cheques and honour all drafts drawn on the Secretary-Treasurer by proper officers and take receipt of same.

10.03.04 Make all authorized payments for expenses incidental to the work of the National Union.

10.03.05 Ensure adequate bonding, in the amounts prescribed by the National Executive Board, for every officer, representative or employee of the National Union, Local Union and other subordinate bodies who handle funds or other property of the National Union and ensure that any person who is not covered by such bond is not permitted to receive, handle, disperse, or otherwise exercise custody or control of the funds or other property of the National Union.

10.03.06 Collect all monies due to the National Union.

10.03.07 Have custody of the Union Seal and cause it to be impressed upon such documents as the National Executive Board of the Union shall direct.

10.03.08 Ensure that the financial accounts and records of the National Union are audited annually by a Chartered Accountant approved by the National Executive Board, with a copy of the audit report to be sent to all Local Unions.

10.03.09 Permit inspection of the records at any time by the President or the National Executive Board.

10.03.10 Submit a detailed financial statement and report on financial activities to each regular Convention and each meeting of the National Executive Board.

10.03.11 Prepare, publish and distribute to the National Executive Board monthly, and to the Locals at least quarterly, a financial statement which shall list the total assets, liabilities, receipts and disbursements of the Union.

10.03.12 Instruct Local Unions as to the manner in which they shall keep their records or accounts and require them to submit periodic reports containing such information as the National Executive Board may prescribe.

10.03.13 Enforce those provisions of this Constitution relating to the financial responsibilities of Local Unions and other subordinate bodies of the Union. All Local Unions and subordinate bodies shall balance their accounts with the National Union within thirty (30) days from the date payments are due, except for specific situations covered by this Constitution or where a longer time frame is approved by the National Executive Board.

10.03.14 Reimburse officers and employees for expenses incurred in the performance of their duty only after submission of adequate expense and activities statements, which must be approved by the appropriate officer as determined by the National Executive Board.

10.03.15 Act as Secretary of the Convention and the National Executive Board and keep all necessary records and minutes, as well as conduct correspondence pertinent to the Secretary-Treasurer’s office.

10.03.16 Forward a copy of the minutes of National Executive Board meetings to all Local Unions. The minutes shall clearly indicate the issues that were debated and a maximum of sixty (60) days shall be allowed for their distribution to all Local Unions.

Forward a copy of Convention proceedings to all Local Unions.

10.03.17 Arrange for Conventions and such other meetings as may be directed from time to time by the National Executive Board, with simultaneous translation in both official languages to be provided.

10.03.18 Maintain such membership lists as may be required by the Union.

10.03.19 Direct such staff as is necessary for the performance of the Secretary-Treasurer’s office.

10.03.20 Issue all credentials for Convention.

10.03.21 Perform such other duties as may be required by law.