 |
BY-LAWS
OF THE
COMMUNICATIONS, ENERGY AND
PAPERWORKERS UNION OF CANADA
LOCAL 715-M |
Effective Date: July 1, 2003
ARTICLE
1
1.1
NAME
This Union shall be known
as Local 715-M of the Communications, Energy and Paperworkers Union of
Canada (CEP). In French this Union shall be known as Syndicat
canadien des communications, de l'energies et du papier (SCEP),
(section locale 715-M).
1.2
AUTHORITY
Local 715-M of CEP is
organized subject to the Constitution of the Communications, Energy and
Paperworkers Union of Canada.
1.3
AFFILIATIONS
Local 715-M of CEP shall be
affiliated with the Ontario Federation of Labour - CLC and the Ottawa
and District Labour Council - CLC.
1.4
GEOGRAPHIC JURISDICTION
The geographic jurisdiction
of Local 715-M shall be that area specified in its charter dated May 3,
1974.
1.5
ADMINISTRATION
Local 715-M of CEP shall be
administered by the Local Executive Board and the Local Executive
Committee.
ARTICLE
2
ORGANIZATION
2.1
LOCAL EXECUTIVE COMMITTEE
2.1.1 The Local
Executive Committee shall consist of the President, Vice-President,
Secretary and Treasurer.
2.1.2
The Local Executive Committee shall have the responsibility to arrange
meetings in compliance with the CEP Constitution and the Local By-Laws.
2.1.3 The Local
Executive Committee may authorize welfare expenditures as per Article 8
of the Local By-Laws.
2.2
LOCAL EXECUTIVE BOARD
2.2.1
The Local Executive Board shall consist of the Local Executive
Committee, and all Master Stewards.
2.2.2
The Local Executive Board shall be the legislative, judicial and
administrative body of the Local Union.
2.2.3
The responsibilities of the Local Executive Board shall be as outlined
in the CEP Constitution, Article 12.07.
2.2.4
A majority (50% + 1) of the members of the Local Executive Board shall
constitute a quorum for the transaction of business of the Board.
All decisions/ resolutions of the Local Executive Board require a
simple majority of those members voting.
2.2.5
The Local Executive Board shall meet a minimum of ten (10) times (ten
meetings) per fiscal year, and at such other times when called upon by
the Local President, Local Executive Council or a majority of the Local
Executive Board.
2.2.6
Observers and/or guests may be invited by the Local President, Local
Executive Council or Local Executive Board, to attend Executive Board
meetings, provided a majority of the Local Executive members attending
shall not object.
2.2.7
Observers and/or quests in attendance at Executive Board meetings shall
be allowed full participation in discussion, but shall not be allowed
to present motions or to vote.
2.2.8
Executive Board meetings shall be conducted in accordance with
Bourinot's Rules of Order and the order of business shall be:
1. Call to Order by Chair
2. Election and Installation of Officers
3. Acceptance of New Members
4. Approval of the Minutes of the Previous Meeting
5. Correspondence and Announcements
6. President's Report
7. Secretary's Report
8. Treasurer's Report
9. Committee and Delegate Report
10. Unfinished Business
11. New Business
12. Good and Welfare
13. Announcements of the Next Meeting
14. Adjournment
2.3
LOCAL PRESIDENT
The Local President shall
be the principal executive officer of the Local Union and shall
supervise and control the business and affairs of the Local
Union. The President shall preside at meetings of the Local
Union. It shall be the President's duty within the Local Union to
provide for the enforcement of the CEP Constitution, and the By-laws of
the Local Union. The President shall, in general, perform all
duties incident to the office of Local President, including the
enforcement of all contracts with employers of members of the Local
Union.
2.3.1
The Local President may appoint individuals and such special committees
as necessary to assist in carrying out functions and duties, provided
that such appointments shall not be in conflict with the CEP
Constitution. The appointment and/or change of such individuals
or committees shall be ratified at the next Local Executive Board
Meeting.
2.3.2
The Local President shall be the spokesperson for the Local Union.
2.3.3
The Local President shall automatically be a member of all committees
by virtue of the office.
2.3.4
The Local President shall be reimbursed for all reasonable expenses
incurred when on Local Union business. These expenses shall be
paid by the Treasurer upon submission of vouchers and prior approval by
the Local Executive Board. The Treasurer may request supporting
receipts when deemed necessary.
2.4
LOCAL VICE-PRESIDENT
The duties of the Local
Vice-President shall be as assistant to the Local President and shall
act in the place and stead of the Local President in the event of the
latter's inability or refusal to act. In the event of the
resignation, death or disqualification of the Local President, the
Vice-President shall perform the duties of Local President until a new
Local President is elected. Such election shall take place within
ninety (90) days after the office of the President becomes vacant.
2.4.1
The Local Vice-President shall be reimbursed for all reasonable
expenses incurred when on Local Union business. These expenses
shall be paid by the Treasurer upon submission of vouchers and prior
approval by the Local Executive Board. The Treasurer may request
supporting receipts when deemed necessary.
2.5
LOCAL SECRETARY
The duties and
responsibilities of the Local Secretary shall be as outlined in this
article as well as such other duties as the Local President may from
time to time direct.
2.5.1
The Local Secretary shall conduct the correspondence pertaining to the
business of the Local Union.
2.5.2
The Local Secretary shall keep the official records of the Local Union
pertaining to their office.
2.5.3
The Local Secretary shall give notice of all General Membership,
Executive Board and Special Membership Meetings.
2.5.4
The Local Secretary shall act in the temporary absence of both the
Local President and Local Vice-President.
2.5.5
The Minutes of each meeting of the Executive Board and Local Membership
shall be given to all Executive Board Members, and mailed to the
Regional Representative, by the Local Secretary within ten (10) working
days following each meeting.
2.5.6
The Local Secretary shall be reimbursed for all reasonable expenses
incurred when on Local Union business. These expenses shall be
paid by the Treasurer upon submission of vouchers and prior approval by
the Local Executive Board. The Treasurer may request supporting
receipts when deemed necessary.
2.6
LOCAL TREASURER
The duties and
responsibilities of the Local Treasurer shall be as outlined in this
article.
2.6.1
The Local Treasurer shall have the charge and custody of and be
responsible for all funds and securities of the Local Union, receive
monies due and payable to the Local Union from all sources, give
receipts thereof, and deposit all monies in the name of the Local Union
with such depositories as authorized by the Local Executive Board and
in accordance with Appendix "E".
2.6.2
The Local Treasurer shall pay the required provincial and municipal CLC
per capita without further authorization.
2.6.3
The Local Treasurer shall pay any expenses of the Local Union which are
pre-authorized by the Local By-Laws and all other expenses of the Local
which have been approved by the Local Executive Board.
2.6.4
Within thirty (30) days from the time a Treasurer is elected,
re-elected, a certified audit shall be made of the records, books, and
accounts of the Local Union by a Chartered Accountant or a Certified
General Accountant. The selection of this accountant shall be
approved by the Local Executive Board. The audit shall be
completed within sixty (60) days and presented at the next scheduled
Executive Board meeting following completion of the audit. The
audit report shall become part of the minutes of said meeting and made
available, upon request, to any Local member in good standing.
The outgoing Treasurer shall not be relieved of their security bond
until the audit is completed and has been found to contain no
irregularities. The Local Executive Board shall determine when
this provision has been satisfactorily completed.
2.6.5
Article 2.6.4 shall take
precedence over this article except where the Treasurer is elected by a
Regular Election in the same calendar year. During the month of
July, an annual certified audit shall be made of the records, books,
and accounts of the Local Union by a Chartered Accountant or a
Certified General Accountant. The selection of this accountant
shall be approved by the Local Executive Board. The audit shall
be completed within sixty (60) days and presented at the next scheduled
Executive Board meeting following completion of the audit. The
audit report shall become part of the minutes of said meeting and made
available, upon request, to any Local member in good standing. A
copy of the audit report shall be forwarded to the CEP National
Secretary-Treasurer and the Regional Vice-President, not later than the
30th day of November.
2.6.6
The Local Treasurer shall be reimbursed for all reasonable expenses
incurred when on Local Union business. These expenses shall be
paid by the Treasurer upon submission of vouchers and prior approval by
the Local Executive Board. The Treasurer may be asked to submit
supporting receipts when deemed necessary.
2.6.7
At each Executive Board meeting, the Treasurer shall present a detailed
report of all monies received and disbursed since the previous meeting.
Additionally, within thirty
(30) days following the completion of a fiscal quarter, (July -
September; October - December; January - March; April - June) the
Treasurer shall prepare a balance sheet for the Local Union and submit
same at the next scheduled meeting of the Executive Board. This
balance sheet shall also be submitted to the National Executive
Vice-President and Treasurer.
2.6.8
A maximum of three (3) Trustees shall be nominated and approved at a
General Membership Meeting. These Trustees may not be members of
the Local Executive Board. The duties of the Trustees shall be to
review all monies received and disbursed by the Local Union during each
fiscal quarter. This review shall be completed within 30 days of
the start of the next fiscal quarter. The Trustees shall report
their findings at the next Executive Board meeting following the
completion of the review, and to the membership at the next General
Membership Meeting following the Executive Board meeting.
2.6.9
The Local President, Vice President, Secretary, and Treasurer shall
make application to be bonded within fourteen (14) days after taking
office. All expenses incurred with obtaining the bond shall be
borne by the Local Union. In the event the bond is refused,
canceled, or suspended, the Officer shall immediately cease to hold
office.
2.7
MASTER STEWARD
2.7.1
Each bargaining unit shall be entitled to representation on the Local
Executive Board, according to its membership in the following manner:
one (1) to thirty (30) members - one (1) Master Steward; then one (1)
additional Master Steward for every thirty (30) members.
2.7.2
Master Stewards shall be assigned duties by the Executive Board.
These duties shall include grievance procedures. The assignment
of grievance procedures shall be made so as to balance out the workload
among the Master Stewards.
2.7.3
The Master Stewards shall attend all Executive Board Meetings.
2.7.4
The Master Steward may not have an alternate.
2.8
SHOP STEWARD
2.8.1
Shop Stewards shall be assigned to represent specific groups within the
bargaining unit, the character and makeup of the groups being
determined by a majority vote of the Executive Board which shall revise
same from time to time as it sees fit. The Shop Stewards shall
also assist the Master Stewards in the performance of their
duties. The number of Shop Stewards shall be as determined by a
majority vote of the Local Executive Board. Shop Stewards may not
represent the Union to Management without the prior approval of the
Executive Board.
2.9
LOCAL MEMBERS
2.9.1
It shall be the duty of all members to be familiar with the CEP
Constitution and the Local By-Laws.
2.9.2
Members shall be familiar with the terms of the Collective Agreement
under which they are working and shall abide by those terms.
2.9.3
It shall be the responsibility of each member of CEP to conduct
themselves in the performance of their duties so as to cast no
reflection or discredit upon themselves, fellow workers and members, or
the Union.
2.9.4
It is their duty to attend all general and special membership meetings.
2.9.5
A member accused of conduct detrimental to the advancement of the
purpose of CEP or reflecting discredit upon it by improper performance
of their rightful duties shall be subject to disciplinary action as
provided in the CEP Constitution.
ARTICLE
3
LOCAL
ELECTIONS
3.1
TERM OF OFFICE
3.1.1
The Local President, Local Vice-President, Secretary, and Treasurer
shall hold office for a term of two (2) years. They shall hold
office until removed or until their successor has been installed in
office.
3.1.2
In the event any officer of the Local Executive Board resigns or is
incapacitated in fulfilling their election duties, a Special Election
shall be held so that:
(a) If the
resignation or incapacitation occurs during the elected official's
first year of office, then the elected successor shall serve out the
balance of the original term.
(b) If the
resignation or incapacitation occurs during the second year of office,
then the successor shall serve the balance of the original term plus an
additional two (2) years.
3.2
ELECTION COMMITTEE
3.2.1
All elections shall be conducted by a Local Election Committee which
shall be appointed by the Local Executive Board. The Election
Committee shall give notice of elections, issue, distribute and count
ballots, set issuing dates, and dates the ballots are due, dispose of
ballots after counting, declare and notify the elected members and in
general perform all duties normally performed by Election Committees.
3.3
REGULAR ELECTIONS
3.3.1
On the first day of April of each year, the Election Committee shall
post a notice of election listing those positions which are up for
election, closing date for filing nominations, the closing date of the
election and the term of office for each position.
3.3.2
Election for President, Secretary, and Master Stewards I, II, and III,
shall be held on those years ending in an even number, commencing in
1984. Election for Vice-President, Treasurer and Master Stewards
IV, and V on those years ending in an odd number, commencing in 1985.
3.3.3
Nominations for President, Vice-President, Secretary, Treasurer, and
Master Steward shall be by nominating petition (see appendix) signed by
ten (10) Local members in good standing, no member signing more than
one nominating petition for each position. The petition forms
shall be drawn up by the Election Committee and shall bear the
signature of the candidate indicating acceptance of the nomination.
3.3.4
Nominating petitions shall be filed with the Election Committee no
later than the 10th day of April.
3.3.5
The Election Committee shall verify the petitions and post a list of
candidates for Office by the 15th day of April.
3.3.6
The Election Committee shall prepare and distribute the official
ballots no later than the 1st day of May.
3.3.7
The candidate for each office who receives the largest number of votes
cast shall be deemed elected.
3.3.8
All successful candidates shall take office on the 1st day of July
following their election.
3.4 SPECIAL ELECTIONS
3.4.1
The Local Executive Board may call Special Elections at any time, or at
the direction of the National Executive Board, to fill vacated
positions, or to elect Bargaining Committee members or Convention
Delegates.
3.4.2 The Local
Executive Board may, by a two-thirds (2/3) majority vote, declare to
fill a vacated position by the Regular Election procedure in the event
of resignation or incapacitation of the elected official within ninety
(90) days of the next posting of election (April 1st), or by a Special
Election procedure as follows:
(a) The
Election Committee shall post a notice of election listing those
positions which are up for election, closing date for the filing of
petitions and the term of office for the positions.
(b) Nominating
petitions shall be as outlined in Article 3.3.3
(c) Nominating
petitions shall be filed with the Election Committee within ten (10)
working days of the posting of the notice of election.
(d) The
Election Committee shall verify the nominating petitions and post a
list of candidates within five (5) working days of the closing of
nominations.
(e) The
Election Committee shall prepare and distribute the official ballots
within five (5) working days of the posting date of the list of
candidates and this shall be marked as the first day of voting.
(f) The
candidate receiving the largest number of votes shall be deemed elected
and shall take office immediately.
3.5
ELIGIBILITY
3.5.1
Only members in good standing as defined in Article 5 and 17 of the CEP
Constitution may vote or hold office in this Local. No member
shall simultaneously hold more than one of the following offices:
President, Vice-President, Secretary, Treasurer, or Master
Steward. Should a member find themselves appointed to more than
one office, they shall immediately resign all offices except one.
If they fail to resign within five (5) working days, it will be assumed
that they have accepted the latest appointment and vacated the
former. Nothing in this section shall be construed as preventing
a member from being a candidate for an office while holding another
office. Nothing in this section shall be construed as preventing
a member from acting as Chair of a permanent or temporary committee.
3.5.2
On the issuing date of balloting, the Chair of the Election Committee
shall have prepared an eligibility list. Ballots shall be issued
from this list and the number of eligible voters shall be shown and
this number shall be used as the official count. No names shall
be added to or taken away from the eligibility list after the issuing
date. A new eligibility list shall be prepared for each balloting.
3.5.3
The issuing date shall be the date the eligibility list is issued for
that particular balloting.
3.6
BALLOTS
3.6.1
For Local elections the following procedure shall apply:
(a) Every
member in good standing shall be issued a ballot from the eligibility
list and each member shall sign their name upon receipt of their
ballot. In privacy, the member shall mark their ballot, fold the
ballot to ensure secrecy and deposit the ballot in the secured election
box made available by the Election Committee.
(b) For
members who are not readily available, and who specifically make a
request for a mail ballot prior to the first day of voting, the
following shall apply. A ballot, an inner envelope and an outer
stamped envelope shall be provided for a mail ballot and mailed to the
member at their last known address no later than the opening day of
balloting. The member shall mark the ballot, fold it to ensure
secrecy, place it in the inner envelope, and place this in the
addressed return envelope. Upon receipt of the mailed ballot, the
Election Committee shall hold the ballot in the unmarked envelope until
all mailed ballots are returned or until the closing date of balloting,
whichever is earlier, and with at least three (3) members of the
Election Committee present, the unmarked envelopes will be opened, and
without revealing the marking of the ballot, mix this ballot with the
rest of the ballots. Each mailed ballot shall show the issuing
date, the date due, directions for casting and sealing, the name and
address of the Chair of the Election Committee.
3.6.2
Prior to balloting the ballot box shall be inspected by a member in
good standing, as selected by the Election Committee Chair, to ensure
the box is empty and secure. The member shall test the lock and
key, lock the ballot box and retain possession of the key until the
closing date of balloting when the member shall open the ballot box and
witness the counting of the ballots.
3.7
DUE DATE
3.7.1
All ballots shall bear the date they are due, which shall be as
specified by the Election Committee, but not more than five (5) days
after the issuing date. Where there are mail ballots the due date
shall be fifteen (15) days after the issuing date. All due dates
shall be the same for any particular balloting.
3.8
COUNTING BALLOTS
3.8.1
Ballots shall be counted within two (2) days after the due date.
Any ballots received by the Election Committee after the due date or
postmarked after the due date shall be deemed as not having been cast
and shall be destroyed unopened.
3.9
NOTIFICATION
3.9.1
The results of each balloting shall be posted and given in writing to
each candidate within twenty four (24) hours of the counting of the
ballots.
3.10
CHALLENGE
3.10.1
Any member may challenge the legality of any election by making a
complaint in writing to the Election Committee within thirty (30) days
after the due date. The Election Committee shall act with
dispatch upon such complaint and shall make a full investigation and
report.
3.11
FINAL DISPOSITION BALLOTS
3.11.1
The Election Committee shall retain the ballots and any envelopes
pertaining thereto (being careful to keep them separate so as to
preserve the secrecy of the ballot) for a period of thirty (30) days
after the due date, during which time they may be inspected by any
Local member. If no challenge of the legality of the election has
been made in writing to the Election Committee in the specified time,
the Election Committee shall dispose of the ballots after the thirty
(30) day period has elapsed.
3.12
JOINT EXECUTIVE BOARD MEETING
3.12.1
Following the completion of the annual election, a joint meeting of the
Board shall take place, which shall be attended by the past Officers
and Master Stewards and the newly elected Officers and Master
Stewards. In the event of a new Local President, the outgoing
President shall chair the meeting for "Call to Order" and the
"Installation of New Officers" then relinquish the chair to the new
Local President if the meeting takes place after the commencement of
the new term of office.
3.13
ABSENCE OF NOMINATIONS
3.13.1 In
the case of absence of nominations for office, within the time limits
or after an extension, the appointment by the Local Executive Board of
a new officer must be approved by the membership at the next General or
Special Membership Meeting.
ARTICLE 4
COLLECTIVE BARGAINING
4.1
BARGAINING COMMITTEE
4.1.1
The Bargaining Committee members shall be elected following the
procedures outlined for Special Elections.
4.2
CONTRACT RATIFICATION PROCEDURES
4.2.1
When a Memorandum of Agreement has been concluded between the Company
and the Union, the Election Committee shall post notices on the
bulletin boards advising the members that a written copy of the
proposed changes is available, upon request, from any member of the CEP
Negotiating Committee. Within a period of (5) days from the above
posting (minimum 48 hours' notice) a meeting shall be held for the
purpose of conducting a ratification vote amongst all members, in good
standing, who attend the meeting. The Bargaining Committee shall
be present to answer questions regarding the proposed changes.
Members in good standing may vote at any time prior to the close of
voting.
4.2.2
Prior to balloting the ballot box shall be inspected by a member in
good standing, as selected by the Election Committee Chair, to ensure
the box is empty and secure. The member shall test the lock and
key, lock the ballot box and retain possession of the key until the
completion balloting when the member shall open the ballot box and
witness the counting of the ballots.
4.2.3
Each Local member in good standing present at the contract ratification
meeting shall receive one (1) official ballot (see Appendix) on
entering the meeting which the member shall mark clearly, indicating
their preference: either for or against the proposed contract.
Ballots shall then be placed in the sealed ballot box.
4.2.4
Only members in good standing and present at the contract ratification
meeting may vote on the proposed contract.
4.2.5
Ballots shall be counted by the Election Committee immediately after
the completion of voting. The results of the ballot count shall
be announced to the membership in attendance at the meeting, and a
notice indicating the results shall be posted on the bulletin boards.
4.2.6
The proposed contract shall be deemed accepted when at least fifty
percent (50%) plus one (1) vote are cast in favour of acceptance.
4.2.7
All ballots shall be kept for a period of one (1) year for inspection
or challenge by any Local member in good standing.
4.3
STRIKE VOTE PROCEDURE
4.3.1
Strike action by the Local must have the prior approval of the National
President and must be carried out in conformity with the provisions of
the CEP Constitution. A strike will not be approved if the
National President or the President's designated representative is
denied the right to assist the Bargaining Committee in trying to reach
an agreement with the employer before striking.
4.3.2
When a Strike Vote has been called, the Election Committee shall post
notices on the bulletin boards advising the members that within a
period of (5) days from the above posting (minimum 48 hours' notice) a
meeting shall be held for the purpose of conducting a Strike Vote
amongst all members, in good standing, who attend the meeting.
4.3.3
Prior to balloting the ballot box shall be inspected by a member in
good standing, as selected by the Election Committee Chair, to ensure
the box is empty and secure. The member shall test the lock and
key, lock the ballot box and retain possession of the key until the
completion balloting when the member shall open the ballot box and
witness the counting of the ballots.
4.3.4
Each Local member in good standing present at the Strike Vote meeting
shall receive one (1) official ballot on entering the meeting (see
Appendix) which the member shall mark clearly, indicating their
preference: either for or against the Strike. Ballots shall then
be placed in the sealed ballot box.
4.3.5
Only members in good standing and present at the Strike Vote meeting
may vote.
4.3.6
Ballots shall be counted by the Election Committee immediately after
the completion of voting. The results of the ballot count shall
be announced to the membership in attendance at the meeting, and a
notice indicating the results shall be posted on the bulletin boards.
4.3.7
The Strike Vote shall be deemed accepted when at least fifty percent
(50%) plus one (1) vote are cast in favour of acceptance.
4.3.8
All ballots shall be kept for a period of one (1) year for inspection
or challenge by any Local member in good standing.
ARTICLE
5
MEMBERSHIP
5.1
Except as herein otherwise provided, Membership shall follow Articles 5
and 17 of the CEP National Constitution.
5.2
ELIGIBILITY
5.2.1
Eligibility for membership shall be determined by Article 5 of the
National Constitution of CEP.
5.3
APPLICATIONS
5.3.1
The initiation fee for Local 715-M shall be in the amount of
Twenty-Five Dollars ($25.00).
5.3.2
The initiation fee shall be paid in full at the time of application for
membership.
5.3.3
The Local shall establish a membership committee which shall act upon
applications for membership. The membership committee shall
accept or reject such applications, subject to the right of the Local
to overrule the committee. Election to membership shall be by a
two-thirds (2/3) majority vote of the membership committee members in
attendance. The Executive Board of the Local shall act as the
membership committee if the Local has not otherwise provided for a
membership committee.
5.3.4
It shall be the duty of the Shop Stewards to see that new people
working in their respective groups shall have had the opportunity to
make application to CEP for membership.
5.3.5
When a member is accepted into CEP the Shop Steward for their group
shall ensure that they are supplied with an up-to-date copy of each of
the following as soon as possible:
(a)
CEP Constitution
(b) Local 715-M BY-LAWS
(c) Applicable
Collective Agreement
(d) A CEP Card
5.4
TRANSFERS AND WITHDRAWALS
5.4.1
Transfers and withdrawals shall be as specified in Article 5.03 of the
National Constitution of CEP.
5.5
TERMINATION
5.5.1
Termination shall be as specified in Article 5.04 of the National
Constitution of CEP.
ARTICLE
6
FINANCES
6.1
DUES PERIOD
Local dues shall be
assessed as per the applicable Collective Agreement pay periods.
6.2
Effective October 1st, 1986, dues shall be one and two-thirds percent
(1.666%) of total income.
There shall be no refund of dues paid.
6.3
ASSESSMENTS
Nothing contained herein
shall be construed so as to prevent the Local Executive Board from
levying and collecting special assessments, except that no assessment
shall be levied by the Local until such action has been ratified by a
majority vote, by secret ballot, of the active members in good standing
of the Local Union voting at a General or Special Membership Meeting,
after reasonable notice of intention to vote upon such a question has
been given.
6.4
METHOD OF PAYMENT
Dues and National
assessments shall be paid by automatic dues check-off while initiation
fees and Local assessments may be paid by cash, cheque or money order,
to CEP Local 715-M.
6.5
LATE OR NON-PAYMENT
If the initiation fees or
any assessments are not paid in full by the due date, the member shall
be considered as being in arrears and not in good standing in
CEP. When a member is fifteen (15) days in arrears it shall be
the duty of the Local Secretary to notify the member by registered
mail, stating the amount and date due, and the fact that their name
will be added to the delinquent list for publication to the membership.
6.6
WITHDRAWAL
Members who resign or
otherwise sever their employment and who request a Withdrawal
Membership Card (Inactive Membership Card) in writing directly to the
Local Secretary, and who have been granted a Withdrawal Membership by
the Local Executive Board shall receive a Withdrawal Membership
Card. Application for withdrawal membership shall be made within
thirty (30) days from the date of the termination of employment.
6.7
REIMBURSEMENT FOR NON-RECEIPTED EXECUTIVE EXPENSES
The Local President,
Vice-President, and Treasurer, if any, shall be compensated for
non-receipted out of pocket expenses at a rate of One Hundred Twenty
Five Dollars ($125) per month; and that the Secretary and Master
Stewards shall receive Seventy Five Dollars ($75.00) per month.
These amounts shall be paid twice a year between the 15th and 30th day
of June and December each year and shall be prorated for periods of
less than six (6) months in office. To be eligible for this
compensation, an Executive Board member must attend a minimum of
seventy-five percent (75%) of all meetings, unless otherwise approved
by the Executive Board due to specific circumstances.
6.8
The Local operation shall be financed in accordance with Appendix “E”.
6.9
The Local President, Vice-President, Treasurer shall all be listed as
signing officers with any financial institution which has been
authorized by the Executive Board as a depository for Local
funds/monies. All cheques, withdrawals and transfer of funds,
shall require the approval and signature of any two (2) of the above
mentioned signing officers. Each cheque issued shall be assigned
a number and each cheque stub shall contain complete information, i.e.,
payee, date, amount, cheque number and purpose of payment.
6.10
All cheques and cash received by the Local Union shall be deposited
promptly by the Treasurer in the Local Union account at an authorized
financial institution. A record shall be kept of all income,
listing amounts, source and reasons for payment.
6.11
The Treasurer shall keep and maintain completely all the financial
books established in January, 1983, unless instructed otherwise by the
Local Executive Board, or a Chartered Accountant or Certified General
Accountant retained by the Local Executive Board.
ARTICLE
7
MEETINGS
7.1
MEMBERSHIP MEETINGS
7.1.1
General Membership Meetings shall be held as designated by the Local
Executive Board but in no case not less than four (4) per year.
7.1.2
A quorum at a General Membership Meeting shall consist of ten percent
(10%) of the Local Membership.
7.1.3 Special
Membership Meetings of the entire membership of the Local may be called
by the Local President, the Local Executive Board or at the request,
expressed in writing, of twenty-five per cent (25%) of the members in
good standing of the Local. At least forty-eight (48) hours
notice shall be given to the members of such meetings. No
business shall be acted upon at any special meeting except that which
the membership have received notice of. A quorum shall be the
same as for a General Membership Meeting.
7.2
RULES
Bourinot's Rules of Order
shall prevail at all General and Special Membership meetings. The
regular order of business shall be:
1) Call to order by the chair
2) Reading & approval of the
minutes of the previous meeting
3) Correspondence and Announcements
4) Local Executive Committee Report
5) Financial Report
6)
Committee Reports
7) Unfinished Business
8)
Elections & Installations
9) New Business
10)
Good and Welfare
11)
Announcement of the Next Meeting
12)
Adjournment
This order may be changed
during specially called meetings for specific purposes.
7.3
Where it is unquestionably necessary for the security of the Union, or
for the protection of members, there may be omitted from the Minutes of
any General Membership or Executive Board Meeting, any discussion or
question, or names connected therewith, or voting thereon.
However, this must be done by a motion which shall clearly state that
"For reasons of security, motion number ___ was omitted from the
Minutes": and this motion of omission must be included in the published
Minutes, deleting the names of any members connected therewith.
ARTICLE
8
WELFARE
FUND
8.1
OBJECT
The object of the Welfare
Fund is to provide gifts and remembrances to members of the
Local. Upon recommendation of the Welfare Committee and with the
approval of the Local Executive Board funds may be used to send
donations to charitable institutions, non-local members and for
recreational purposes of the local.
8.2
WELFARE COMMITTEE
The committee shall consist
of the Local Treasurer and/or any other members appointed by the Local
Executive Board.
8.3
FINANCING
The monies for the Welfare
Fund shall be taken from the General Accounts as required, upon
approval of the Local Executive Board. See appendix "E".
ARTICLE
9
AMENDMENTS
OF BY-LAWS
9.1
These BY-LAWS may be amended at any time by a two-thirds (2/3) majority
vote of the membership in attendance at a General Membership Meeting or
Special Membership Meeting.
9.2
Proposed amendments to these BY-LAWS shall be drawn up by the Local
Executive Board or submitted to the Local Executive Board, in writing,
and signed by ten (10) members in good standing.
9.3
These BY-LAWS, at all times, shall be subordinate and subject to the
provision of the National Union as such Constitution now exists or may,
from time to time, be altered or amended; and in case of conflict, the
Constitution of the National Union shall govern in each case.
9.4
A copy of these BY-LAWS, or any amendment thereafter adopted, shall be
submitted to the National President, and the Vice-President of the
Region within thirty (30) days of approval of the membership. The
By-Laws shall become effective only after approval has been granted by
the National President. This is in reference to Article 12.07.14
of the CEP Constitution.
ARTICLE
10
AMENDMENTS
OF LOCAL FINANCIAL POLICIES
10.1
Financial policies of the Local Union may be adopted, amended or
rescinded in the following manner:
(a) The financial policies may be modified at
any time by a two-thirds (2/3) majority vote of the members in
attendance at a General or Special Membership meeting.
(b) Proposed
changes may be drawn up by the Local Executive Board or submitted to
the Local Executive Board in writing and signed by ten (10) members in
good standing.
(c) The policies or any changes thereof shall
become effective upon approval by the Local Membership.
EFFECTIVE
DATE
These
BY-LAWS shall become effective upon approval by the NATIONAL PRESIDENT.
Approved
by: Brian
Payne
CEP
NATIONAL PRESIDENT
|
CHECK ON THE DESIRED SELECTION BELOW TO OPEN
THE FORM UP IN A NEW WINDOW
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APPENDIX E
LOCAL
FINANCE POLICIES
A
BOOKKEEPING
A-1
The Treasurer shall establish and maintain a Current Account at a
chartered bank, credit union or trust company, approved by the Local
Executive Board. Such account shall be established with an
opening balance of $10,000.00, the purpose of which shall be to provide
for the normal financial operation of the Local in accordance with
Article 8.3 of the Local By-Laws.
A-2
All transactions shall be by cheque.
A-3
All cheques shall be co-signed by two of the following:
Treasurer, President or Vice-President. Each cheque shall be
consecutively pre-numbered.
A-4
Each cheque stub shall contain complete information, i.e., date, payee,
amount, cheque number and purpose of payment.
A-5
The Treasurer shall establish and maintain a cheque register. The
register shall contain a record of each cheque, listing the number,
date, payee and amount of the cheque. Additionally, each
disbursement shall be allocated to the proper account in the register.
A-6
Cash receipts shall be deposited promptly in the Current Account.
The Treasurer shall establish and maintain a cash receipt register to
record all cash receipts and allocate same to the proper account.
A-7
Each cheque must be supported by an invoice, expense voucher, or other
supporting documentation deemed necessary.
A-8
Each invoice, paid in accordance with Article 8.3, shall be canceled
(stamped or marked paid) and dated.
A-9
The Treasurer shall establish and maintain a general ledger, which
shall be updated monthly.
A-10
The Current Account shall be reconciled monthly.
B
INVESTMENT
B-1
The Treasurer shall establish and maintain an Investment Account at the
chartered bank, credit union or trust company approved by the Local
Executive Board.
Monthly, the Treasurer
shall review the Current Account. Whenever the Current Account
exceeds $10,000.00 the Treasurer shall transfer to the Investment
Account, an amount necessary to reduce the Current Account balance to
$10,000.00.
B-2
The Local Executive Board shall, as deemed necessary, but not less than
every calendar quarter, review any savings account, term deposit,
investment, etc. The purpose of such review shall be to maximize
the interest earned on all investments.
B-3
Each Bank Account shall be reconciled monthly.
B-4
All negotiable bonds, securities, share certificates, etc., shall be
kept in safekeeping or a safety deposit box, with an approved financial
institution. The Treasurer shall at all times remain responsible
for such documents in accordance with Articles 2.6 and 2.6.1.
B-5
The Local Executive Board shall not have access or control over any
funds or securities other than the Current Account for the purpose of
financing the Local's operation. Additional funds may be provided
for the Local Executive Board only upon passage of a resolution at a
general or special membership meeting.
C
WELFARE
C-1
Death: In the event of a member's death or a death in the
member's immediate family, the amount to be spent in memoriam shall not
exceed $100.00.
Illness: In the event of a
member's illness or illness in the member's immediate family, the
amount to be spent for a suitable gift shall not exceed $100.00.
Birth: In the event of
births, an amount not exceeding $100.00 may be spent for a suitable
gift for the mother.
Retirement: In the event
of the retirement of a member, the amount to be spent for a suitable
gift shall not exceed $250.00 for length of service up to 30 years, and
$500.00 for service of 30 years or more.
Upon the recommendation of
the Welfare Committee, the Local Executive Board may authorize
expenditures for gifts/donations not covered above.
D
EXPENSES & SALARY LOSS WHEN ON UNION BUSINESS
D-1
With prior approval of the Local Executive Board, Local members shall
be reimbursed for reasonable expenses incurred when attending labour
conventions, seminars, etc. Expense amounts such as hotel
accommodation, travel, meals etc., shall be as outlined in the
applicable Articles of the current Collective Agreement between CEP
Local 715-M and the Company. Per diems shall be as specified by
the National Union.
D-2
Union work on a regular work day.
With prior approval of the
Local Executive Board, Local members shall be reimbursed for actual
salary loss when attending full day labour conventions, seminars, Union
sponsored courses, or arbitration, grievance, or negotiation
meetings. If possible, arrangements may be made with the Company
paymaster to have the member's pay continue uninterrupted, and the
Local Union shall reimburse the Company upon receipt of an invoice
detailing the salary loss information.
D-3
Child care costs for all Members.
With prior approval of the
Local Executive Board, Local members shall be reimbursed for child care
expenses incurred on a regular day off when attending full day labour
conventions, seminars, Union sponsored courses, or arbitration,
grievance, or negotiation meetings.
D-4
Child care costs for Executive Board Meetings.
Local Executive Board
Members and invited Committee Chairs, with the prior approval of the
Local Executive Board, shall be reimbursed for child care expenses
incurred when attending Local Executive Board meetings.
D-5
A member who participates in Union affairs may be eligible for refunds,
reimbursements or bursaries from the National Union, the CLC,
etc. Where such is the case, the member shall cooperate fully
with the Local Union in obtaining such monies. Further, if the
member has received expense monies in accordance with the provisions
above, they shall immediately upon receipt of such refunds, etc.,
forward such monies to the Local Treasurer. The purpose of this
provision is to obtain such outside funds as may be available, further,
a member shall not be reimbursed twice for the same expense(s).
D-6
All approved expenses shall be paid only upon submission of vouchers
and supporting receipts.
